There are two available methods to adding your employees into the HReasily system:
Add Individual Employee
Bulk Upload Employee List (Recommended)
If you've got only a handful of employees to input into the system, you may opt to add them individually. Otherwise, it is highly advised for you to utilise HReasily's bulk upload function.
Nevertheless, we'll be guiding you through both methods.
Add Individual Employee
Step 1: Basic Information
Head over to Staff Directory
Select ADD EMPLOYEE
In the pop-up window, you'll need to fill up the following details before hitting SAVE
Employee ID
Department
‣ Learn how to create departmentsNick Name
Full Name*
Email Address
[Note: This field is compulsory if employee is granted online access]Gender*
Date of Birth*
Country of Nationality*
Residency Status*
ID Type*
NRIC/FIN/Passport No.*
Race
[Note: HReasily automatically assigns CDAC/SINDA/MBMF/ECF based on selection.]Religion
Additional Info:
Country Code
Mobile Number [This field is compulsory if email address is blank]
Address 1
Address 2
Postal Code
Access Permission:
Give this employee online access
‣ If this box is checked, an email will automatically be sent to the respective employee to create their password. With online access granted, employees can view their profiles, retrieve payslips, apply leave, claims and time-in/out via HReasily's mobile app [Android | iOS]Next of Kin Information
This is needed if the employee has a child and is entitled to childcare leave. By entering the child's information here, childcare leave will be automatically assigned to the employee in compliance with MOM's regulations.
After saving the basic information, you will be redirected to the payroll information page
Step 2: Payroll Information
Select EDIT on the Employee Payroll Info section
In the pop-up window, fill up the following details before hitting SAVE
Payment Frequency:*
- Once a month (Monthly)
- Twice a month (Fortnightly)
Payment Method:
- Interbank Giro. Employee's salary is paid via GIRO the the provided bank account below.
- Bank*
- Branch Code*
- Account Number*
- Cheque
- Cash
Employee will not be included in the generated GIRO file - Credit Card
In HReasily, you have the ability to pay salary using a credit card. You will need extra verification and will be redirected to stripe to verify the employee details via singpass.
View guide to set up employee salary payment by credit card.
Remove Signature from Payslip
[Note: Only applicable to Cheque and Cash payment method]
Statutory Fund*
[Note: This field is pre-selected based on the race selected in the basic info]
Past Income from Previous Software in 2025 Details (in SGD)
- Read the article [SG] How to enter past income from previous software?
Other Setting
Payslip notification by sms
‣ Extended notification (Includes Basic Salary, Employee CPF contribution, Pay Items, Net Salary)
‣ Simple notification by SMS (Only Net Pay amount)
[Note: Notification via sms is only available for SG users with no additional charges. A phone number must be added in the basic info section to enable this feature]Payslip notification by email
[Note: Online access must be granted to the employee to enable this function]
Step 3:
Scroll down to the Current Employment section and select EDIT
In the pop-up window, fill up the following details before hitting SAVE
Designation*
[Example: HR executive, marketing executive, accounts executive etc]
Employment Status*
Probation
Its good to start with probation to have proper records when the employee joins the company and when the employee is confirmed.
Join date and Effective date should be the same when the status is probation
Confirmed
If you start with Confirmed, the effective date will also be the join date and you will not have the option to set a different join date.
Interns | Consultants | Working Overseas | Temp/Contract Staff
Have the option to set CPF contribution as optional
Salary Details
- Salary Currency
- Salary Amount[If Basic Salary Type is Hourly and Working Hours Type is Fixed, enter only the hourly pay rate]
- Salary Effective Date[By default, the effective date follows the Date Joined. Updating of this field is useful when updating an employee's salary increment or promotion]
Step 4
Lastly, scroll down to Working Hours Settings and select EDIT
Basic Salary Type*
- Monthly
[Commonly used for executive level employees] - Hourly
[Commonly used for blue collar employees] Working Hours Type*
- Fixed - Employees have regular, set days off (e.g., weekends off) every week. Mon to Fri.]
- Dynamic - Employees do not have fixed days off and their schedule may vary.
- Enter their total working hours/week
- eg 40 hrs 7 days a week
Working Hours in a week*
[Hours indicated should not include break time]
If Working Hours Type is Fixed, go ahead and update the Working Schedule Detail based on your company's operation hours.
If Basic Salary Type is Hourly and Working Hours Type is Dynamic, add Dynamic Working Hours in the Working Schedule Detail section.
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